Meetings

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# Draft minutes of the last meeting
# Draft minutes of the last meeting
# The Consent Agenda
# The Consent Agenda
-
## Special meeting, April 20th to discuss recruitment, budget, finances.
+
## Special meeting, April 20th to discuss improving [[Recruitment|recruitment]], modifying our [[Budget|budget]], improving our [[Finances|finances]].
## Approve [[Bylaws]]
## Approve [[Bylaws]]
## Approve [[Membership Agreement]]
## Approve [[Membership Agreement]]
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## [[Hospitality budget]]
## [[Hospitality budget]]
## [[Cleaning supplies]]
## [[Cleaning supplies]]
-
## [[Hacker of the Month]] Funds
+
## [[Hacker of The Month|Hacker of the Month]] Funds
## [[Inventory]]
## [[Inventory]]
# Adjournment
# Adjournment

Revision as of 18:18, 1 April 2010

Contents

Minutes

See MIBS_Simplified_Rules_of_Coordinated_Consensus_through_Chaos#The_Meeting_Agenda for agenda template

May 4, 2010

  1. Draft minutes of the last meeting
  2. The Consent Agenda
  3. Officer Reports
    1. President
    2. Vice-president
    3. Treasurer
    4. Secretary
  4. Member Reports
  5. Old Business
  6. New Business
  7. Adjournment

April 20, 2010

  1. Draft minutes of the last meeting
  2. The Consent Agenda
  3. Officer Reports
    1. President
    2. Vice-president
    3. Treasurer
    4. Secretary
  4. Member Reports
  5. Old Business
  6. New Business
  7. Adjournment

April 6, 2010

  1. Draft minutes of the last meeting
  2. The Consent Agenda
    1. Special meeting, April 20th to discuss improving recruitment, modifying our budget, improving our finances.
    2. Approve Bylaws
    3. Approve Membership Agreement
  3. Officer Reports
    1. President
    2. Vice-president
    3. Treasurer
      1. Approve Budget
    4. Secretary
  4. Member Reports
  5. Old Business
  6. New Business
    1. Hospitality budget
    2. Cleaning supplies
    3. Hacker of the Month Funds
    4. Inventory
  7. Adjournment

March 9, 2010

Lightning Talks:

Signed Up: Alan(Machines that think), Alvaro(Orienteering, Remote Backup), Andrei(Contemporary Art), Ashley(Learning Programming), Beardicus(Wee Booklet), Ben(irssi+screen), Carl(Cat5, Soldering), Jason(Low Impact Local Network Recon), Justin(Go, XSS/XSRF Demo), Joe(Pymol Molecular Viewer), Mark(XSS/XSRF), Steve(Free Public Wifi), Remy(Open Video Chat Program team Intro)

March 2, 2010

  1. Draft minutes of the last meeting
  2. The Consent Agenda
    1. NULL
  3. Officer Reports
  4. Member Reports
  5. Old Business
  6. New Business
  7. Adjournment

February 23, 2010

  • Agenda
    • Introductions
    • Organization Updates
    • Project Updates
    • Open Announcements
      • Lightning Talks

February 23, 2010

  • Agenda
    • Introductions
    • Organization Updates
      • Move in timeline
      • MIBS reminder
      • March 2nd first meeting
    • Project Updates
    • Open Announcements
      • Lightning Talks

February 15, 2010

  • Agenda
    • Introductions
    • 15 Min MIBS review/walkthrough
    • Organization Updates
    • Project Updates
    • Open Announcements

February 9, 2010

  • Agenda
    • 15 Min MIBS review
    • Introductions
    • Last Week Meeting Review
    • Organization Updates
    • Project Updates
    • Open Announcements

February 2, 2010

  • Agenda
    • Introductions
    • Last Week Meeting Review
    • Organization Updates
      • Bank Account/Paypal
      • Meeting Changes
        • Consensus through Chaos
        • Official Meetings monthly but weekly open nights
        • Officer roles review
        • Voting Scenarios
    • Project Updates
      • First Friday Organization
      • Door Security System
      • Other member projects
    • Open Announcements

January 26, 2010

  • Agenda
    • Introductions
    • Last Week Meeting Review
    • Organization Updates
      • Bank Account
    • Project Updates
      • Door/Security System
    • Open Announcements
  • Minutes
    • Bank account: in motion. Waiting on some paper work
    • Door project: learning about the ibuttons
    • Sneyha: outreach meeting.
      • Need ideas for first friday
      • planning on a green screen
    • RemyD: Who else comes out for first friday?
      • Sneyha: A ton of the people in the building
    • Carmen: has a project related to inventoring computers
    • Discussion about doing classes
    • Alan: Haiti relief outreach
    • Rowan: HAM radio group
    • Alan: be kind on IRC
    • RemyD: www.opensource.com - news portal for open source articles
    • Sneha: wine tour
    • RemyD: Stallman is coming to town on Feb 23
    • Steve: Enable effing SSL on google apps!

January 19, 2010

  • Agenda
    • Introductions
    • Last Week Meeting Review
    • Organization Updates
      • Changes to bylaws
      • Changes to member agreement
    • Project Updates
    • Open Announcements
  • Minutes

1/19

  • introductions, alan, deejoe, carl, brian, steve, nick, josh, alex, ben, bill, ashley, mark, jon, chris, remy

carl outreach summary:

    • join first friday
    • video commercial
    • running robots
    • barcamp in april
    • lightning talks at barcamp
    • fosscon - june - remyd is an organizer
    • linux workshop outreach went well - 12 people came - next one in February
    • maybe talk to Lugor about doing hands on workshop after a lugor discussion
    • writing workshop to teach anyone how to write
    • ashley: keep writing focused
  • lightning talks again
  • alan: want to also give back to the community like linux workshop
  • alan:bylaws and membership agreement
  • alan, ashley, mark, brian and others met to go over bylaws and mission statement
  • changes are on the wiki
  • ashley: maybe do a mock mibs walkthrough
  • alan: share the google doc to everyone
  • alan got the EIN
  • thursday mark, brian, ashley, alan, will be going to the bank
  • question: josh: how open are finances
  • answer: everyone: as open as you want to be. meetings will have
  • ben: if anyone has suggestions for the space design, make them known now
  • steve: internet connection
    • the acct rep received fax
    • she's going to let us know install date
  • alan: programming for beginners class
    • work with python group in Rochester
  • brian: beginning electronics
    • make magazine has beginner electronics book
    • good for doing a class or group
  • dude: we can get cheap stuff from radio shack and the internet has parts
  • joe: bulk silly putty reminder
  • steve: bulk coffee/tea maker
  • chris: organizational membership to amazon
    • you can pull out technical books
    • view them online but access to TONS of books
    • not sure on the costs
  • Brian: Pledgie
    • people can join and pledge their amount
    • when it gets the amount it does whatever they've been planning (silly putty)
    • another space used it successfully

January 12, 2010

  • Attended: Carl, Avezou, Mora, Steve, Brian, Chris, Rowan, Andre, Sneha, Remy, Shawn, Carmen, Josh, Gina, Jimmy, Christina, Alvaro, Rachel, Brian, Ashlee, Ben, Mark, Ryan, Justin, Nick, Alan, Alex
  • Agenda
    • Introductions
    • Last Week Meeting Review
    • Organization Updates
    • Voting:
      • IRC
    • Project Updates
    • Open Announcements
    • EVENT: Lightning Talks

January 5, 2010

  • Attended: Ryan, Dawn, Carl, Steve, Josh, Alvaro, Alan, Bryan, Joe, Andrei, John, Ashley, Justin, Rowan
  • Agenda
    • Introductions
    • Updates
      • Recap of SCORE meeting (Alan)
    • Anything else?
  • Discussed
    • SCORE
      • With lawyer, 501(3)c process 6mo - year, $1000 - $1500
      • Importance of mission statement
    • Separation of concerns: member agreement vs. bylaws
      • agreement is for limiting liability and other bare minimums
      • bylaws part culture, part rules
      • bylaws are really only about starting and stopping processes
      • we need a solid mission statement to define ourselves and guide decisions/priorities
    • Outreach, community service, donation possibilities
      • "Linux Q & A" days

December 22, 2009

  • Agenda
    • NONE: relaxing discussion

December 15, 2009

  • Attended: Brian, Jim, Nick, Avezou, Carl, Sneha, Steve, Ben, Ashley, Carmen, Joe, Bryan, Paul, Tim, Alvaro, JP, Joshua,
  • Agenda
    • Introductions
    • Updates/Announcements
    • ISP Options: Steve S.
    • Intro to Wordpress (brief): Ben W.
    • Projects
    • Discuss next weeks Lightning Talks
    • Holiday events, potlucks, parties, hoedowns?
    • Best time to meet in the future
  • Discussed:
    • Introductions, met a few new prospects
    • Ben's Wordpress intro presentation
    • Discussion of our use of Wordpress and how we want to handle posting
    • Steve's ISP presentation
    • Wooby talks lightning, and projects
    • Deejoe gives a passionate lightning talk about plastic bag storage

December 8, 2009

  • Attended: Mark, Brian, Steve, Dan, Andrei, Joe, Carl, Carmen, Sneha, Matt, Ben, Bryan, Josh [...]
  • Agenda:
    • 7: Introductions and updates, go over MIBS meeting rules
    • 7:30: Hackerspace Presentation: Mark
    • 8: Move to new space
  • Discussed:
    • Introductions
    • Officers announced. Mostly people on the lease or incorporation paperwork.
    • Mark presented a bit on MIBS rules
    • Hackerspace presentation
    • Sneha discusses public outreach activities
  • Caravan to the temp space for discussion and beverages

December 1, 2009

  • Attended: Carl, Ben, Jimmi, Kristina, Steve, Ashley, Andrei,
  • Discussed:
    • Bylaws went over a lot of the details.
    • Bylaws: Decided to have an official meeting once a month unless otherwise requested
    • Discussed dues
    • updated everyone on lease signing status
    • Ashley updated us on documents for incorporation
    • Voted on whether or not to get the temp space or skip it and wait for the real space. Agreed to get the temp
    • Introduced new members discussed goals of the organization
  • Action Items:
    • Directors: Sign lease and setup temp space

November 23, 2009

  • Attended
    • Mark, Brian, Ashley, Alan, Sneha, Carmen, Carl, Bryan, Ben, Jeremy, Rich
  • Video: Part 1
  • Discussed
    • Basement space at 1115 Main Street
      • $390 + electricity
      • Ready by February
    • Temporary space available immediately
      • $280 + electricity
    • Network connectivity options
      • Business class roadrunner $79 a month
      • Netsville
    • Dues
      • Start payment 1st of December
      • Application form
    • Business checking accounts and accounting
    • First Month's rent
    • Logos
    • Wiki/Website stuff
      • maybe looking for a wiki with better ACLs
      • decision to departmentalize functions - wiki, website, blog, etc
    • Dues through paypal for first month
    • Bryan shows his illuminated bidness card
    • Discussion about who will be the incorporators
    • Presentation ideas for future meetings
      • Python intro class
      • Wordpress tutorial
      • Software Defined Radio
    • Ham radio discussion
    • Future meetings may have first 1/2 hour as business-related matters, come afterwards if you're not interested in the nitty gritty of forming the space
  • Actions
    • Mark: Setup paypal account and email address
    • Mark: Put together a membership package
    • Alan: Put membership form online
    • Goal: Have membership dues on December 1st
    • Goal: Sign lease on Monday November 30th

November 17, 2009

  • Attended: Mark, Sneha, Carmen, Ashley, Alan, Jimmi, Krystina, James, Justin, Robert, Joe, Ben, JP, Brian, (David)
  • Recordings - Part 1- Part 2
  • 1st meeting streamed online (ustream)
  • Decided on Interlock as a group name.
    • interlocroc.net, .com and .org domains have been acquired
  • Discussion about three potential locations
    • Griffith Ave
      • 3000/$1500 a month
      • No security deposit
      • Utilities = $200 a month
      • A bit too pricey
    • E Main St
      • 1000/$450
      • 2000/$725
      • Utilities = $150 a month
    • Village Gate
      • 500/$325
      • Utilities = $60 a month
  • Talking about the budget
    • Would prefer it to be about $35, but it will probably be higher at first until we get more members
    • Looking at 501.c3
    • Contacts in Buffalo chapter could be useful with this business setup
    • Dues
      • $50 - Normal
      • $35 - Student
  • Trip to Buffalo Chapter
    • Visit to see what they have there
    • After thanksgiving, on the weekend
      • Important for sponsorships

Action Items For Next week:

  • Form a holding company (LLC, S-Corp) to get a bank account
  • Focus on making the Main St. building work (talk to Felix, discuss details, find temp location)
  • Plan for best way to form an NFP
  • Create a focus group for developing a website

November 11, 2009

  • Location: Spot Coffee
  • Attended:
    • Mark, Brian B., PT, Sneha, Dan, Carl, Andrei, Bryan, Josh, Ashley, Alan, Carmen
  • Discussed:
    • Summary of goals thus far, for new attendees.
    • Updates from members about spaces scouted, etc.
      • Sneha: 1000 square feet, 600 a month, Portland Ave., with storefront
      • Look into spaces near the Public Market? High rent for RR55 ($900)
        • Other spaces besides the refurbed railroad area? Space above cheese shop area?
    • Introductions
    • Show and Tell
      • Bryan
        • guitar hacks
          • tuning geegaws
          • patents
      • Andrei
      • Mark
        • lockpicking sets
        • garmin gps units, wardriving discussion
        • defcon badges
        • bump key discussion
      • Brian B.
        • bookbinding
        • sketchbooks
        • Ponoko business cards
        • Makerbot contact: sample print will be mailed out this weekend, hackerspace discount is available
        • laser cutting, found Class Act Engraving in Akron, NY. Epilog laser reseller
      • Carmen
        • suitcase computer
    • Random discussion
      • Kegerator w/ Nagios monitoring
  • Actions
    • None specified

November 6, 2009

  • Location: Spot Coffee
  • Attended:
    • Mark, Carmen, Sneha, Ben, Brian B, Stephen, Bryan S, Andrei, Tom, Josh, David, Karl
  • Discussed:
    • announcements from last week - flyers, wiki
    • attendees' backgrounds and vision for the space
    • rough plan of action re: naming, incorporation, non-profit filing
    • future meeting ideas, including demos and presentations
    • (EDIT)
  • Actions:
    • contribute to the wiki
    • think of names
    • (EDIT)

October 28, 2009

  • Location: Spot Coffee
  • Attended: Mark, Jeff, Carmen, Brian, Alan, Eric, Joe, Andrei, Bryan, Greg,
  • Discussed:
    • ideas
    • made flyers
    • other spaces
    • meet and greet
  • Actions:
    • Mark: setup a wiki
    • Mark: print out flyers

October 21, 2009

  • Location: Spot Coffee
  • Attended:
    • Jerel, Matt, Mark, Jeff, Greg, Jimmi, Krystina
  • Discussed:
    • meet and greet
    • buffalo hackerspace
  • Actions:
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