From Interlock Rochester Wiki

Contents 1 Minutes 1.1 July 5, 2010 1.1.1 Agenda 1.1.2 Minutes 1.1.2.1 Members Present 1.1.2.2 Initialization 1.1.2.3 Officer Reports 1.1.2.4 Member Reports 1.1.2.5 Consent Agenda 1.1.2.6 New Business 1.1.2.7 Adjournment 1.2 June 1, 2010 1.2.1 Agenda 1.2.2 Minutes 1.2.2.1 Members Present 1.2.2.2 Initialization 1.2.2.3 Officer Reports 1.2.2.4 Member Reports 1.2.2.5 Adjournment 1.3 May 4, 2010 1.3.1 Agenda 1.3.2 Minutes 1.3.2.1 Members Present 1.3.2.2 Initialization 1.3.2.3 Consent Agenda 1.3.2.4 Officer Reports 1.3.2.5 Member Reports 1.3.2.6 Adjournment 1.4 April 20, 2010 (Special Meeting) 1.4.1 Agenda 1.4.2 Minutes 1.4.2.1 Consent Agenda 1.4.2.2 Adjournment 1.5 April 6, 2010 1.5.1 Agenda 1.5.2 Minutes 1.5.2.1 Consent Agenda 1.5.2.2 Officer Reports 1.5.2.3 Member Reports 1.5.2.4 Old Business 1.5.2.5 New Business 1.5.2.6 Adjournment 1.6 March 9, 2010 1.7 March 2, 2010 1.7.1 Consent Agenda 1.7.2 Officer Reports 1.7.3 Member Reports 1.7.4 Old Business 1.7.5 New Business 1.7.6 Adjournment 1.8 February 23, 2010 1.9 February 23, 2010 1.10 February 15, 2010 1.11 February 9, 2010 1.12 February 2, 2010 1.13 January 26, 2010 1.14 January 19, 2010 1.15 January 12, 2010 1.16 January 5, 2010 1.17 December 22, 2009 1.18 December 15, 2009 1.19 December 8, 2009 1.20 December 1, 2009 1.21 November 23, 2009 1.22 November 17, 2009 1.23 November 11, 2009 1.24 November 6, 2009 1.25 October 28, 2009 1.26 October 21, 2009

Minutes

See MIBS_Simplified_Rules_of_Coordinated_Consensus_through_Chaos#The_Meeting_Agenda for agenda template

July 5, 2010

Agenda

1. Approve draft minutes of the last meeting
2. Consent Agenda
   1. Renew our Meetup.com service at $72 for six more months
   2. Reimburse Beardicus for non-pre-ordered Interlock t-shirts (less than ten at the moment) and hold in "inventory" for future sale.
3. Officer Reports
   1. President
   2. Vice-President
   3. Treasurer
   4. Secretary
4. Member Reports
5. Adjournment

Minutes

Members Present

Attendance: Carl, Mark, Ben, Brian, Wayne, Nick, Bill

Initialization

19:45

Officer Reports

President - Just wanted to announce that he was at FOSSCON and that helped man the table.

Vice President - same as President. Possible issue resolve with Frontier internet but he is doubtful

Treasurer - Multiple finances discusses. More detail report to follow but it was about income, members, and total expenditures.

Secretary - Hi My name is "Just"Bill and I'm the new secretary till next voting cycle. Please forgive me for any of my mistakes.

Member Reports

Nick - Just wanted to announce that BinaryMan (Chris) received his HAM technical license.

Consent Agenda

Moved to new business due to Treasurers report

New Business

1. Renew Meetup.com - Mark will float the cost and the Interlock will keep an open purchase order for reimbursement until fund get more soluble.
2. Reimbursement for T-Shirts. Same as #1 will keep open purchase order until funds are more available. Brian will fund until then.

Adjournment

20:06

June 1, 2010

Agenda

1. Approve draft minutes of the last meeting
2. Officer Reports
   1. President
   2. Vice-President
   3. Treasurer
3. Member Reports
4. Adjournment

Minutes

Members Present

Attendance: Carl, Nick, Mark, Brian, Steve, Bill, Ben, Wayne

Initialization

President starts the meeting at 7:15. Minutes from last meeting are approved.

Officer Reports

President gives his report (linked) Vice-President gives his report (linked)

Member Reports

Steve gives a member report on an intranet portal he's developing for Interlock... wikis, blogs, files, events (and much much more!)

Adjournment

Meeting adjourns at 7:30.

May 4, 2010

Agenda

1. Approve draft minutes of the last meeting
2. The Consent Agenda
   1. Approve the bylaws
3. Officer Reports
   1. President
   2. Vice-President
4. Member Reports
5. Old Business
6. New Business
7. Adjournment

Minutes

Members Present

Brian, Alan, Ashley, Mark, Alvaro, Carl, Ben, Steve, Nick, Rowan, Jim, Wayne

Initialization

President starts the meeting at 7:08. Last meeting's draft minutes were approved.

Consent Agenda

No objections.

Officer Reports

President gives his report (linked)

Vice-President gives his report (linked)

The Treasurer gives her report. Membership is down 1 from last month, expenses are as per usual.

Member Reports

Carl mentions the Linux workshops for the next two months (see the calendar)

Adjournment

Meeting adjourns at 7:26.

April 20, 2010 (Special Meeting)

Agenda

1. The Consent Agenda
   1. Approve petty cash budget
2. Officer Reports
   1. President
   2. Vice-president
   3. Treasurer
   4. Secretary
3. Member Reports
4. Old Business
5. New Business
6. Adjournment

Minutes

Members in attendance: Brian, Mark, Ashley, Alan, Joe, Jim, Rowan, Carl,

President starts the meeting at 7:10

Consent Agenda

Consent agenda passes without objection.

Adjournment

Meeting is adjourned.

April 6, 2010

Agenda

1. Draft minutes of the last meeting
2. The Consent Agenda
   1. Special meeting, April 20th to discuss improving recruitment, modifying our budget, improving our finances.
   2. Approve Bylaws
   3. Approve Membership Agreement
3. Officer Reports
   1. President
   2. Vice-president
   3. Treasurer
      1. Approve Budget
   4. Secretary
4. Member Reports
5. Old Business
6. New Business
   1. Hospitality budget
   2. Cleaning supplies
   3. Hacker of the Month Funds
   4. Inventory
7. Adjournment

Minutes

Members Present: Brian, Mark, Steven, Carl, Ben, Nick, Alvaro, Rowan, Alan, Ashley, Tim

The president begins the meeting at 7:08

Minutes from the March 3 meeting are approved.

Consent Agenda

Joe objects to passing the bylaws. Moved to new business. All other motions pass.

Officer Reports

President gives his report (Linked) Vice-President gives his report (Linked)

Treasurer gives her report on the state of our funds and membership. Budget can be viewed at the Google Docs site.

Secretary has nothing to report

Member Reports

Rowan reports on the IP web camera and LV jack boxes.

Tim reports on networking. Network will be complete by 4/7/2010, minus boxes for jack.

Old Business

NULL

New Business

• Bylaws

The issue stated is that the bylaws don't make it clear what the powers of the board of directors vs. the membership. Language is proposed to make this clearer.

Rowan brings up a concern about term limits for board of directors and officers.

Joe proposes that the board members be given some power for action between meetings.

Bylaws are not passed and are deferred to the next regular meeting.

• Hospitality budget is discussed, but not passed. Summary is that $20 would be budgeted each month for First Friday supplies and other essentials. Details will be provided at later meeting.

Adjournment

Meeting is adjourned at 7:53

March 9, 2010

Lightning Talks:

Signed Up: Alan(Machines that think), Alvaro(Orienteering, Remote Backup), Andrei(Contemporary Art), Ashley(Learning Programming), Beardicus(Wee Booklet), Ben(irssi+screen), Carl(Cat5, Soldering), Jason(Low Impact Local Network Recon), Justin(Go, XSS/XSRF Demo), Joe(Pymol Molecular Viewer), Mark(XSS/XSRF), Steve(Free Public Wifi), Remy(Open Video Chat Program team Intro)

March 2, 2010

Members Present: Brian, Mark, Ashley, Alan, Carl, Joe, Wayne, Nick, Ben, Steven

The president begins the meeting at 7:11.

Consent Agenda

NULL

Officer Reports

(Reports were provided orally, with no hardcopy transcriptions)

The President reports on the general status of the organization.

The Vice President gives an update on the status of the networking project.

The Secretary has nothing to report, and requests future officer reports be provided in writing for more comprehensive minutes.

The Treasurer has nothing to report this month.

Member Reports

Joe presents his knit n900 cozy and clues us in to virtualization plans for the space

Steven nominates himself safety dictator, explains plans to abuse his power

Old Business

NULL

New Business

NULL

Adjournment

TRUE

February 23, 2010

• Agenda
  • Introductions
  • Organization Updates
  • Project Updates
  • Open Announcements
    • Lightning Talks

February 23, 2010

• Agenda
  • Introductions
  • Organization Updates
    • Move in timeline
    • MIBS reminder
    • March 2nd first meeting
  • Project Updates
  • Open Announcements
    • Lightning Talks

February 15, 2010

• Agenda
  • Introductions
  • 15 Min MIBS review/walkthrough
  • Organization Updates
  • Project Updates
  • Open Announcements

February 9, 2010

• Agenda
  • 15 Min MIBS review
  • Introductions
  • Last Week Meeting Review
  • Organization Updates
  • Project Updates
  • Open Announcements

February 2, 2010

• Agenda
  • Introductions
  • Last Week Meeting Review
  • Organization Updates
    • Bank Account/Paypal
    • Meeting Changes
      • Consensus through Chaos
      • Official Meetings monthly but weekly open nights
      • Officer roles review
      • Voting Scenarios
  • Project Updates
    • First Friday Organization
    • Door Security System
    • Other member projects
  • Open Announcements

January 26, 2010

• Agenda
  • Introductions
  • Last Week Meeting Review
  • Organization Updates
    • Bank Account
  • Project Updates
    • Door/Security System
  • Open Announcements
• Minutes
  • Bank account: in motion. Waiting on some paper work
  • Door project: learning about the ibuttons
  • Sneyha: outreach meeting.
    • Need ideas for first friday
    • planning on a green screen
  • RemyD: Who else comes out for first friday?
    • Sneyha: A ton of the people in the building
  • Carmen: has a project related to inventoring computers
  • Discussion about doing classes
  • Alan: Haiti relief outreach
  • Rowan: HAM radio group
  • Alan: be kind on IRC
  • RemyD: www.opensource.com - news portal for open source articles
  • Sneha: wine tour
  • RemyD: Stallman is coming to town on Feb 23
  • Steve: Enable effing SSL on google apps!

January 19, 2010

• Agenda
  • Introductions
  • Last Week Meeting Review
  • Organization Updates
    • Changes to bylaws
    • Changes to member agreement
  • Project Updates
  • Open Announcements
• Minutes

1/19

• introductions, alan, deejoe, carl, brian, steve, nick, josh, alex, ben, bill, ashley, mark, jon, chris, remy

carl outreach summary:

• • join first friday
  • video commercial
  • running robots
  • barcamp in april
  • lightning talks at barcamp
  • fosscon - june - remyd is an organizer
  • linux workshop outreach went well - 12 people came - next one in February
  • maybe talk to Lugor about doing hands on workshop after a lugor discussion
  • writing workshop to teach anyone how to write
  • ashley: keep writing focused
• lightning talks again
• alan: want to also give back to the community like linux workshop
• alan:bylaws and membership agreement
• alan, ashley, mark, brian and others met to go over bylaws and mission statement
• changes are on the wiki
• ashley: maybe do a mock mibs walkthrough
• alan: share the google doc to everyone
• alan got the EIN
• thursday mark, brian, ashley, alan, will be going to the bank
• question: josh: how open are finances
• answer: everyone: as open as you want to be. meetings will have
• ben: if anyone has suggestions for the space design, make them known now
• steve: internet connection
  • the acct rep received fax
  • she's going to let us know install date
• alan: programming for beginners class
  • work with python group in Rochester
• brian: beginning electronics
  • make magazine has beginner electronics book
  • good for doing a class or group
• dude: we can get cheap stuff from radio shack and the internet has parts
• joe: bulk silly putty reminder
• steve: bulk coffee/tea maker
• chris: organizational membership to amazon
  • you can pull out technical books
  • view them online but access to TONS of books
  • not sure on the costs
• Brian: Pledgie
  • people can join and pledge their amount
  • when it gets the amount it does whatever they've been planning (silly putty)
  • another space used it successfully

January 12, 2010

• Attended: Carl, Avezou, Mora, Steve, Brian, Chris, Rowan, Andre, Sneha, Remy, Shawn, Carmen, Josh, Gina, Jimmy, Christina, Alvaro, Rachel, Brian, Ashlee, Ben, Mark, Ryan, Justin, Nick, Alan, Alex
• Agenda
  • Introductions
  • Last Week Meeting Review
  • Organization Updates
  • Voting:
    • IRC
  • Project Updates
  • Open Announcements
  • EVENT: Lightning Talks

January 5, 2010

• Attended: Ryan, Dawn, Carl, Steve, Josh, Alvaro, Alan, Bryan, Joe, Andrei, John, Ashley, Justin, Rowan
• Agenda
  • Introductions
  • Updates
    • Recap of SCORE meeting (Alan)
  • Anything else?
• Discussed
  • SCORE
    • With lawyer, 501(3)c process 6mo - year, $1000 - $1500
    • Importance of mission statement
  • Separation of concerns: member agreement vs. bylaws
    • agreement is for limiting liability and other bare minimums
    • bylaws part culture, part rules
    • bylaws are really only about starting and stopping processes
    • we need a solid mission statement to define ourselves and guide decisions/priorities
  • Outreach, community service, donation possibilities
    • "Linux Q & A" days

December 22, 2009

• Agenda
  • NONE: relaxing discussion

December 15, 2009

• Attended: Brian, Jim, Nick, Avezou, Carl, Sneha, Steve, Ben, Ashley, Carmen, Joe, Bryan, Paul, Tim, Alvaro, JP, Joshua,
• Agenda
  • Introductions
  • Updates/Announcements
  • ISP Options: Steve S.
  • Intro to Wordpress (brief): Ben W.
  • Projects
  • Discuss next weeks Lightning Talks
  • Holiday events, potlucks, parties, hoedowns?
  • Best time to meet in the future
• Discussed:
  • Introductions, met a few new prospects
  • Ben's Wordpress intro presentation
  • Discussion of our use of Wordpress and how we want to handle posting
  • Steve's ISP presentation
  • Wooby talks lightning, and projects
  • Deejoe gives a passionate lightning talk about plastic bag storage

December 8, 2009

• Attended: Mark, Brian, Steve, Dan, Andrei, Joe, Carl, Carmen, Sneha, Matt, Ben, Bryan, Josh [...]
• Agenda:
  • 7: Introductions and updates, go over MIBS meeting rules
  • 7:30: Hackerspace Presentation: Mark
  • 8: Move to new space
• Discussed:
  • Introductions
  • Officers announced. Mostly people on the lease or incorporation paperwork.
  • Mark presented a bit on MIBS rules
  • Hackerspace presentation
  • Sneha discusses public outreach activities
• Caravan to the temp space for discussion and beverages

December 1, 2009

• Attended: Carl, Ben, Jimmi, Kristina, Steve, Ashley, Andrei,
• Discussed:
  • Bylaws went over a lot of the details.
  • Bylaws: Decided to have an official meeting once a month unless otherwise requested
  • Discussed dues
  • updated everyone on lease signing status
  • Ashley updated us on documents for incorporation
  • Voted on whether or not to get the temp space or skip it and wait for the real space. Agreed to get the temp
  • Introduced new members discussed goals of the organization
• Action Items:
  • Directors: Sign lease and setup temp space

November 23, 2009

• Attended
  • Mark, Brian, Ashley, Alan, Sneha, Carmen, Carl, Bryan, Ben, Jeremy, Rich
• Video: Part 1
• Discussed
  • Basement space at 1115 Main Street
    • $390 + electricity
    • Ready by February
  • Temporary space available immediately
    • $280 + electricity
  • Network connectivity options
    • Business class roadrunner $79 a month
    • Netsville
  • Dues
    • Start payment 1st of December
    • Application form
  • Business checking accounts and accounting
  • First Month's rent
  • Logos
  • Wiki/Website stuff
    • maybe looking for a wiki with better ACLs
    • decision to departmentalize functions - wiki, website, blog, etc
  • Dues through paypal for first month
  • Bryan shows his illuminated bidness card
  • Discussion about who will be the incorporators
  • Presentation ideas for future meetings
    • Python intro class
    • Wordpress tutorial
    • Software Defined Radio
  • Ham radio discussion
  • Future meetings may have first 1/2 hour as business-related matters, come afterwards if you're not interested in the nitty gritty of forming the space
• Actions
  • Mark: Setup paypal account and email address
  • Mark: Put together a membership package
  • Alan: Put membership form online
  • Goal: Have membership dues on December 1st
  • Goal: Sign lease on Monday November 30th

November 17, 2009

• Attended: Mark, Sneha, Carmen, Ashley, Alan, Jimmi, Krystina, James, Justin, Robert, Joe, Ben, JP, Brian, (David)
• Recordings - Part 1- Part 2
• 1st meeting streamed online (ustream)
• Decided on Interlock as a group name.
  • interlocroc.net, .com and .org domains have been acquired
• Discussion about three potential locations
  • Griffith Ave
    • 3000/$1500 a month
    • No security deposit
    • Utilities = $200 a month
    • A bit too pricey
  • E Main St
    • 1000/$450
    • 2000/$725
    • Utilities = $150 a month
  • Village Gate
    • 500/$325
    • Utilities = $60 a month
• Talking about the budget
  • Would prefer it to be about $35, but it will probably be higher at first until we get more members
  • Looking at 501.c3
  • Contacts in Buffalo chapter could be useful with this business setup
  • Dues
    • $50 - Normal
    • $35 - Student
• Trip to Buffalo Chapter
  • Visit to see what they have there
  • After thanksgiving, on the weekend
    • Important for sponsorships

Action Items For Next week:

• Form a holding company (LLC, S-Corp) to get a bank account
• Focus on making the Main St. building work (talk to Felix, discuss details, find temp location)
• Plan for best way to form an NFP
• Create a focus group for developing a website

November 11, 2009

• Location: Spot Coffee
• Attended:
  • Mark, Brian B., PT, Sneha, Dan, Carl, Andrei, Bryan, Josh, Ashley, Alan, Carmen
• Discussed:
  • Summary of goals thus far, for new attendees.
  • Updates from members about spaces scouted, etc.
    • Sneha: 1000 square feet, 600 a month, Portland Ave., with storefront
    • Look into spaces near the Public Market? High rent for RR55 ($900)
      • Other spaces besides the refurbed railroad area? Space above cheese shop area?
  • Introductions
  • Show and Tell
    • Bryan
      • guitar hacks
        • tuning geegaws
        • patents
    • Andrei
      • brain machine kit
      • circuit bent toy horn
    • Mark
      • lockpicking sets
      • garmin gps units, wardriving discussion
        • obligatory Wargames shoutout
      • defcon badges
      • bump key discussion
    • Brian B.
      • bookbinding
      • sketchbooks
      • Ponoko business cards
      • Makerbot contact: sample print will be mailed out this weekend, hackerspace discount is available
      • laser cutting, found Class Act Engraving in Akron, NY. Epilog laser reseller
    • Carmen
      • suitcase computer
  • Random discussion
    • Kegerator w/ Nagios monitoring

• Actions
  • None specified

November 6, 2009

• Location: Spot Coffee
• Attended:
  • Mark, Carmen, Sneha, Ben, Brian B, Stephen, Bryan S, Andrei, Tom, Josh, David, Karl
• Discussed:
  • announcements from last week - flyers, wiki
  • attendees' backgrounds and vision for the space
  • rough plan of action re: naming, incorporation, non-profit filing
  • future meeting ideas, including demos and presentations
  • (EDIT)
• Actions:
  • contribute to the wiki
  • think of names
  • (EDIT)

October 28, 2009

• Location: Spot Coffee
• Attended: Mark, Jeff, Carmen, Brian, Alan, Eric, Joe, Andrei, Bryan, Greg,
• Discussed:
  • ideas
  • made flyers
  • other spaces
  • meet and greet
• Actions:
  • Mark: setup a wiki
  • Mark: print out flyers

October 21, 2009

• Location: Spot Coffee
• Attended:
  • Jerel, Matt, Mark, Jeff, Greg, Jimmi, Krystina
• Discussed:
  • meet and greet
  • buffalo hackerspace
• Actions: